Our Commitment to Privacy
VVL adheres to its Controller and Processor Data Protection Binding Corporate Rules (“BCR Policy”) approved by European data protection authorities with respect to compliance with European data protection laws and specifically to transfers of Personal Information of employees, customers, resellers, suppliers, service providers and other third parties wherever it is collected and used in conjunction with VVL business activities and the administration of employment between members of VVL or to external service providers. Information about VVL’s BCR Policy can be found in the section set out below: “BCR Framework“.
VVL operates in the business-to-business (B2B) software industry. Unlike many companies and websites, we do not focus on consumer users or the collection of consumer data. To the extent we collect information online, our purpose is to better serve our business customers.
VVL has established the Controller and Processor Binding Corporate Rules Policy when acting as a Data Controller and/or a Data Processor which have been reviewed and approved by European data protection authorities (“BCR Policy”). The BCR Policy is incorporated into a VVL corporate wide policy, requiring all VVL entities, employees and third party providers to comply with and respect the BCR Policy governing the collection, use, access, storage and transfer of Personal Information among VVL entities and third parties. To learn more about the BCR framework, please visit the European Commission’s website.
The Personal Information We Collect
We may collect the following types of information when You browse this Site, any other VVL website, or any site of a VVL affiliate (“VVL Website”), as part of VVL’s legitimate interests as it is described below:
Personal Information You provide directly when You register on a VVL Website, make an online order, join an online community or other group, inquire about VVL products, or request VVL support or services at any VVL interactive message board or via any e-mail messages You send VVL, including Your name, contact information (phone and fax numbers, address, and email address), ordering information, and payment data.
Personal Information You provide directly, including information You submit through a VVL Website as part of the online job application process, registering for a VVL-sponsored training, event, user group, or conference, creating an online account with VVL, or requesting customer support, education services or information about VVL products.
Passively collected information, including through the use of “cookies” as described below, such as IP addresses, web browser and operating system information, date and time of visits, and the web pages Your Internet browser visits when browsing any VVL Website; click-through information related to VVL emails and related marketing activities; and aggregate, non-Personal Information, such as the number of hits per week or per web page.
VVL may use “web beacon” technology to gather metrics from anonymous web users and email recipients for the purpose of operating and improving VVL websites and email communications. A web beacon is an electronic image that is imbedded in a web page or email which allows VVL to track web page views/hits or the opening of an email containing a beacon. VVL may use web beacon in conjunction with cookies to track web site activity on this Site, www.vvlsystems.com, and other VVL websites. Web beacon tracking by VVL does not identify the name or email address of the web user or mail recipient.
The Way We Use Personal Information
VVL uses Personal Information You have provided directly or information we collect indirectly online about You in the following ways, as part of VVL’s legitimate interests:
Some VVL products and services may be advertised by third parties. In the U.S. and other jurisdictions with similar laws, we will only share Your Personal Information if You have not expressed Your preference by opting out of having Your information shared. In countries that are members of the European Union and all other jurisdictions with similar laws, we will only share Your Personal Information if You have agreed to allow us to share Your information with third parties. You have the opportunity to choose to not receive such marketing materials from third parties by updating Your subscription preferences here.
VVL informs You that when You agree for Your information to be shared and used by third parties, then these third parties are responsible for handling Your information. Personal Information You provide online on others’ sites may be provided to third parties working on VVL’s behalf, such as VVL partners, data processors, and advertisers. Therefore, we recommend that You familiarize yourself with their online privacy policies so you understand how VVL partners will use, collect, and handle your information.
For Personal Information You provide online, including cookies, actions, or clicks from hyperlinks and subscriptions, we may use such information to customize future communications and VVL web pages in accordance with communication preferences You have established with VVL.
For some registration, email and data You provide, we may direct You to particular web pages, customize the web pages You see, or otherwise increase the relevance of the information You receive. VVL may use Analytic Cookies accordingly to collect Your Personal Information about web pages visited, page hits per week, and the like, and VVL will use this information internally to improve the design of our web pages.
For Personal Information submitted using the online job application process, we may use and disseminate this information internally and among our affiliates as necessary to consider Your application and to contact You regarding our decision.
For Personal Information submitted online for scheduling training or registering to attend a VVL-sponsored conference or event, we may use and disseminate this information internally and among our affiliates to communicate with You and to facilitate Your registration and participation.
When We Share Your Personal Information
VVL will not use or share Your Personal Information in ways unrelated to those described above without first notifying You and offering You a choice as to whether or not we may use Your Personal Information in a different manner.
Data Security, Integrity and Access
VVL is committed to protecting Your privacy. VVL processes Your Personal Information only in ways compatible with the purpose for which it was collected and in accordance with the BCR Policy. To the extent necessary for such purposes, we take reasonable steps to make sure that the information is accurate, complete, current and otherwise reliable with regard to its intended use. VVL provides data subjects with the opportunity to access, review and correct their own Personal Information, and otherwise provides such individual access to Personal Information in accordance with the BCR Policy. However, VVL expects that You will update your Personal Information with VVL as necessary as described in the section below “How You Can Access or Correct Your Personal Information”.
VVL takes reasonable and appropriate measures to maintain the confidentiality and integrity, prevent the unauthorized use or disclosure, of Personal Information and to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction. This includes maintaining a system of appropriate administrative, physical and technical safeguards to secure such information.
Links to Unaffiliated Third Party Websites
This Site may contain links to unaffiliated third party websites. If You link to or otherwise visit any other websites managed by third parties, VVL encourages You to review the privacy policies available on such websites. You understand that VVL has no control over those websites and is not responsible or liable for the policies and practices followed by such third parties.
How You Can Access or Correct Your Personal Information
If You have created an online profile with VVL, You can update Your profile by logging on and following the prompts. Other online registration profiles You may have established at VVL relating to sales, marketing, customer support, training, and event registrations can be updated by following the instructions provided within each profile/account.
You can also request access to Your Personal information that we collect online and maintain, and update or correct that information, through our
“Contact Us” page. To protect Your privacy and security, we will take reasonable steps to verify Your identity before granting access or making corrections.
You can also request erasure, restrict or object to the processing of Your Personal information.
We may keep information in an off-line form, for archival purposes or as otherwise required by law. Please note that if Your information is removed from our databases, You may no longer be able to access certain areas of a VVL website requiring registration or a subscription.
Users may request to be removed from a VVL e-mail list, by following the “unsubscribe” instructions on e-mails from VVL or by sending a request via
“Contact Us” page.
We keep information for as long as is necessary for the purposes for which it is collected and further processed, in accordance with the VVL’s record retention policies and procedures.
Revisions and Contact Information
Cooperation Procedure with Data Protection Authorities and Dispute Resolution
VVL agrees to cooperate and comply with EU data protection authorities in the investigation and resolution of complaints brought under the BCR Policy, in accordance with the Cooperation Procedure set forth in the BCR Policy. Additionally, you have the right to lodge a complaint with a data protection authority.
Questions, Complaints and Inquiries